Manager's Notes
Managers
Minutes from Mangers' Meeting of Sept 30, 2009
The team manager is an important component in creating the flow of communication, not only with the team (players, parents & coaches), but between the Divisional Managers, other teams, referees, officials, and the Juan de Fuca Minor Hockey Association. The role of team manager can be complex and thus organizational skills, tact and courtesy are essential qualities.
By taking on the operation aspects of a team, the manager enables the coaches to focus on player development and on-ice instruction. The manager may also act as a coordinator within the team if there are other parent volunteers involved (ie-treasurer, safety person, phone person, etc.). The manager reports to the head coach.
Once teams are chosen, if you are interested in becoming a manager, submit your name to the coach.
1. All Managers must have the Respect in Sport Course (formerly Speak Out).
2. All Managers must complete a criminal record check.
Regarding the Respect in Sport Course, this is a team cost, as is the HSP Course. Once the team manager and the hockey safety person is chosen, it is the team's responsibility to cover the cost of these courses. Coaches courses will be reimbursed by JDFMHA only after the course is completed, ie-the homework portion as well.
Regarding your criminal record check - a letter is needed from our Association by the RCMP to ensure that you are a volunteer for JDFMHA. Without this letter, there is a $50 charge for a criminal record check. To get this letter, contact jdfmha@shaw.ca. Criminal record checks need to be completed every two years.
Basic Manager Duties:
1. Team Meetings
2. Volunteers/Delegation
3. Team Rules/Safety
4. Organizing Games (ie-timekeeper, scorekeeper, referees)
5. Applying for Tournaments
6. Organizing Travel
7. Team Activities
8. Complete game sheets and ensure the game sheet is delivered to the game referee at least five minutes before every home game.
8. Liaise between coaches, parents, divisional managers.
Please Note: Be sure all players are eligible to play at JDFMHA; if you play an ineligible player, your team can be qualified. Check the list the Registar provides you with to ensure all players on your team are registered. VIAHA checks this list as well.
Manager Forms
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Team Registration Form
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Excel
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Completed team lists must be filed with the Registrar by Oct 1 for rep teams and Oct 15 for house teams. Please be sure to add the coaches, managers & safety person's date of birth, address & PHN number. |
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Gaming Preapproval Form
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Word
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The purpose of this form is to ensure the correct information is being provided to the Gaming Commission. If your team requires any kind of gaming license, this form must be filled out, submitted and approved by the Gaming Director. |
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Medical Information Sheet
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PDF
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All players fill out medical sheet at the time of registration. This sheet will be given to you by the Registrar. This sheet must be available at all games/practices and is confidential.
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Hockey Canada Injury Report
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PDF
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Submit the fully completed form to the Branch Office including original receipts. Put a copy of the Injury Report in the "Injury Report Box" at JDF Arena. This must be done within 90 days of the accident/injury. |
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Player Injury Report Log
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PDF
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This forms needs to be filled out by the safety person, coach or manager. This will be your only record of accident/injury as the injury report needs to be submitted ASAP.
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Incident Report Form
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PDF
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Fill out this form if you witness unacceptable behavior and forward to Head Manager, VP Operations.
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Special Event Sanction Form
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PDF
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A special event sanction form must be filled out and approved for off-ice activities, ie-fundraising events, dryland training, etc. If this is not filled out and there is an injury/accident, you will not be covered by the insurance plan. |
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VIAHA Game Report Template
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Word
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This form is to be emailed to the appropriate Division Managing Director within 24 hours of game completion. Game sheets must be postmarked to the appropriate Division Managing Director within 72 hours of game completion. |
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Tournament Sanction Form
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PDF
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If you are planning a tournament, this form must be filled out and submitted to BC Amateur for sanctioning. As well, you must notify the tournament director and ice coordinator of you tournament intentions. |
Safety Person
*All Safety Persons must have Safety Trainer Course (valid for three years)and Speak Out Course
| Emergency Action Plan |
PDF |
Emergency action plan for hockey, usually used by your Safety Person |
| Player Injury Report Log |
PDF
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This forms needs to be filled out by the safety person, coach or manager. This will be your only record of accident/injury as the injury report needs to be submitted ASAP.
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Treasurer Forms
| JDFMHA Team Budget |
Excel |
-An approved (2/3 of parents/guardians) budget to be submitted to Treasurer by Nov 15
-An interim financial report for period ending 31-Dec must be submitted to Treasurer by Jan 20
-A final financial report must be prepared and available for parents no later than April 15 or ten days after your last team event (whichever is later) and copies forwarded to Treasurer.
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