Clock/Game Sheet Instructions

Clock Instructions

Westhills Arena

Q Centre & Juan de Fuca


Game Sheet Instructions

Sample Game Sheet

If you need more game sheets, please contact your Division Manager.

Make sure to have a game number for ALL games.  

The Home Team manager must get a game number and enter it on the website to have referees ordered for your game.  See Requesting Referee page for more info.

The game sheets are to be managed by the team managers. The Home Team manager is responsible for the following:

  • Supplying game sheet and listing the team roster for that game.
    • Sticky labels are a great way to provide legible information, ensure you have enough labels for all pages of the game sheet (5).  
    • If changes are made be sure to change all sheets if using labels.
  • Ensuring Visiting Team's manager completes their section.
  • Providing Scorekeeper and Timekeeper.
    • These volunteers are “Off-Ice Game Officials". They must remain neutral throughout the game. Just like the “On-Ice Officials”.  It is inappropriate to display excessive enthusiasm during the game. Standing on the keepers bench and “coaching” is not acceptable.

The team managers must complete the game sheet prior to each game. A team official from each team must sign the game sheet. If a player is not at the game at the time the game starts, but is expected to arrive leave the players name on the sheet. Players cannot be added to the score sheet after the game is started. Once rosters are completed provide the game sheet to the scorekeeper.  Make sure any and all players or bench staff are on your HCR (Hockey Canada Registry).

For home games, the paper copies are kept by the team managers for a record (2nd sheet); given to the opposing team (3rd sheet) and sent to the appropriate Commissioner (1st Sheet).  If there is a major penalty then the referees take the 1st sheet, Commissioner gets the second, home gets the third and visiting gets the fourth.  DIVISION MANAGERS DO NOT need a paper copy of game sheets from their managers.  It is up to the individual Division Managers whether they want their managers to cc them on their VIAHA e-file reports.

Reminder - Game reports are for reporting the game info not for commenting on referees, other team, etc.  If you have a problem at a game you are to first contact you DIVISION Manager, and then HEAD MANAGER if no response or the Division Manager wishes to involve the Head Manager.

The original completed game sheet must be sent to the appropriate VIAHA League Commissioner within 24 hours of the completion of the game.  Game sheets must be mailed within 24 hours of the completion of the game.

See the VIAHA Rule Book for additional information

Penalty Abbrevations

AGG Aggressor DG Delay of Game HP Holding the Puck PS Penalty Shot
BM Bench Minor ELB Elbowing HTS Holding the Stick RO Roughing
BC Body Checking FGB Failure to go to Bench HKG Hooking RAW Roughing After Whistle
BDG Boarding FOP Falling of Puck HS High Stick SL Slashing
BE Butt Ending FIGHT Fighting INT Interference SPEAR Spearing
CHG Charging GE Game Ejection INST Instigator TS Throwing the Stick
CFB Checking From Behind GM Game Misconduct KNEE Kneeing TMM Too Many Men
CTH Check to the Head GRM Groos Misconduct MATCH Match Penalty TR Tripping
CC Cross-Checking  HS High Sticking  MISC Misconduct  USC Unsportsmanlike Conduct

Referee Signals Guide

Key Points:

  • If you don’t understand the referee’s call, get his/her attention (buzz the buzzer if you have to) and sort it out before play resumes.
  • Write legibly and fill in all the blanks at the top of the score sheet
  • Always remember to fill in the “Time Remaining on Clock” box - it’s tiny and almost everyone forgets, manager if you could CIRCLE this so not forgotten - located right below the Timekeeper name box. Even if it is “0”, then write it in. This is critical for calculating Game Misconducts that are awarded in the last 10 minutes of the game.
  • If you cross something off the game sheet (relating to penalties and scoring) make sure the scorekeeper initials the cross-off to ensure that it was supposed to be crossed off and that they were the ones who did it.
  • You cannot make changes to the score sheet after the referees have signed must take the top (white) copy with him/her so “Home” gets the next best copy and so on.
  • When there is a “2 and 10” (minor with a misconduct) type penalty, the minor should be written first with the Misconduct following on the next line. For example, if player #5 receives a 2 minute penalty for Tripping and lips the referee off and receives a 10 minute misconduct as a result, the Tripping minor is written first (Player #5, served by #8; 2 minute minor at 13:05 etc). On the following line, you write the misconduct penalty (Player #5, served by #5; 10 minute misconduct at 13:05 etc).
  • In the case of a game misconduct, the referee must take the top (white) copy with him/her so “Home” gets the next best copy and so on.
  • Ensure all copies are distributed appropriately. The home team manager is responsible to mail the white copy to the League Commissioner. If an incident occurs and the referee takes the white sheet, then ensure to keep a copy (for your records) before mailing a copy to the League Commissioner.
  • All exhibition, league and tournament games require a game number and sheets must be mailed to the League Commissioner within 24 hours (tournament game sheets can be mailed at the end of the tournament).

Our Sponsors

RAMP Registration

Join thousands of association partners using RAMP Registration Solutions.

More Information

RAMP Official Assigning

#1 with Officials...for very good reasons.

More Information

RAMP Websites

Manage your identity from the palm of your hand to the top of your desk.

More Information

RAMP Team App

Keep your coaches, parents, athletes, and fans connected, seamlessly.

More Information