Manager Information

Please see the memorandum for treasurers 2019-2020 season HERE

First of all, Thank you for volunteering!!

VIAHA COVID Game Cancellation Memo Jan 2022

Volunteer Certification Memo

The team manager is an important component in creating the flow of communication, not only with the team (players, parents & coaches), but between the Divisional Managers, other teams, referees, officials, and the Juan de Fuca Minor Hockey Association.  The role of team manager can be complex and thus organizational skills, tact and courtesy are essential qualities.

By taking on the operation aspects of a team, the manager enables the coaches to focus on player development and on-ice instruction.  The manager may also act as a coordinator within the team if there are other parent volunteers involved (ie-treasurer, safety person, phone person, etc.).  The manager reports to the head coach. 

Once teams are chosen, if you are interested in becoming a manager, submit your name to the coach.
  1.  All Managers must have the Respect in Sport Course.  Must be recertified every FIVE years (changed from 4 years in 2014-2015).
2.  All Managers must complete a criminal record check.

The RIS and CRC costs, as well as the HCSP Course, are team responsibilities.  Once the team manager and the hockey safety person is chosen, it is the team's responsibility to cover the cost of these courses. 

Basic Manager Duties:

1. Team Meetings - Parent meeting
Each team is must have a team parent meeting by October 31, 2019  at the very latest, and submit the form below from BC Hockey. Once complete, please forward to your divisional manager and to the JDF Head Manager at your earliest convenience.  Each team should consider having a minimum of 2 or 3 team meetings over the course of the season.
Sportsmanship in the stands videos and form:

More information can be found on the BC Hockey Website by clicking HERE this information includes:

  • Parent meeting online form
  • Parent Presentation (Powerpoint)
  • Parent Presentation (Video)
  • Parent Meeting Policy (PDF)
  • Parent Meeting Form (PDF)
  • Parent Code of Conduct and Fair Play Code

This meeting should allow for the coaches to address the parent group regarding:

  • Coaching philosophy
  • Bench management
  • Dress code
  • Dressing room expectations
  • JdFMHA Policy and Procedures, Code of Conducts
  • Time requirements to be observed before practices and games
  • BC Hockey Sportsmanship in the Stands.
  • The Manager and/or Coach should also discuss:
2. Volunteers/Delegation
3. Team Rules/Safety
4. Managing Team Schedule (inputting games and practices into website, etc.)  For assistance and questions regarding the website, please contact
5. Organizing Games (ie. timekeeper, scorekeeper, referees).  

   Referee Request Form

    (See Requesting Referees page for more information)
6. Applying for Tournaments (or designate a tournament coordinator from your team)
Please note, JdFMHA will advance the funds for one tournament to be paid back by December 31st.  Please see Tournament Advance Requests on the 'Team Treasurer/Fundraising' page.

2015 BC Hockey Bulletin Interdistrict & USA Tournament Travel / Exhibition game Interdistrict & USA Tournament Travel / Exhibition game form
JDFMHA Tournament Permission form (if requested) from JDF President

Also, please be aware of INSURANCE COVERAGE.   Team manager will be required to make sure ALL team players have travel insurance, either through their employment or have purchased travel insurance. 

       6. Organizing Travel (Can also designate) Please read important Bulletins above from BC Hockey.
                 • For teams that are going to Provincials / Ferry travel vouchers / Coaching courses:
       7. Team Activities
       8. Complete electronic game sheets and ensure the game sheet is delivered to the game referee (via timekeeper's box) at least five minutes before every home game.  
           (Blank Game Report sheet) If for some reason the tablet is not working, you may use a paper game sheet however you will still have to input the information to the electronic game sheet.
       9. Liaise between coaches, parents, divisional managers.

Affiliate Players

Please Note:  Be sure all players are eligible to play at JdFMHA; if you play an ineligible player, your team can be disqualified.  Check the list the Registrar provides you with to ensure all players on your team are registered.  Email the Registrar for an updated HCR (Hockey Canada Roster) if you are unsure and note, for playoffs you will need to provide an updated HCR to your Director/Commissioner.  VIAHA checks this list as well.

Much of this information can also be found on the Manager's Manual Page.



Please also ensure that you have read and are aware of facility instructions during the COVID-19 pandemic. Facility instructions can be found HERE


Manager Forms

Esso Medals of Achievement
Under the program, three medals of achievement for most improved player, most dedicated player, and most sportsmanlike player are available to every hockey team registered with Hockey Canada. As well, each team can receive certificates of participation to recognize the efforts of every player.  This is a free program.

ePact Medical Information All players MUST fill out the electronic medical sheet before setting foot on the ice each season. 
Hockey Canada Injury Report Submit the fully completed form to the Branch Office including original receipts.  Put a copy of the Injury Report in the "Injury Report Box" at JDF Arena.  This must be done within 90 days of the accident/injury. 
Player Injury Report Log This forms needs to be filled out by the safety person, coach or manager.  This will be your only record of accident/injury as the injury report needs to be submitted ASAP.  
Incident Report Form Fill out this form if you witness unacceptable behavior and forward to Head Manager, VP Operations. 
VIAHA Game Report Sheet This form is to be emailed to the appropriate Division Managing Director within 24 hours of game completion.  Game sheets must be postmarked to the appropriate Division Managing Director within 72 hours of game completion.
Tournament Sanction Form  
BC Hockey Special Event Sanction Form  A Special Event Sanction Form must be filled out online and approved for off-ice activities, ie-fundraising events, dryland training, etc.  If this is not filled out and there is an injury/accident, you will not be covered by the insurance plan. 

If you are planning a tournament, a Special Event Sanction Form must be filled out online (click on the Special Event Sanction Form to the left).  As well, you must notify the tournament director and ice coordinator of you tournament intentions.
Interdistrict & USA Tournament & Exhibition Game Sanction Form  In addition to completing the online application, you must also complete and submit the Interdistrict & USA Tournament & Exhibition Form - 90 days prior to the start of the event.

BC Hockey teams traveling outside of the province or country should review the Travel Insurance Information Insurance Coverage - Out of Country Competitions and / or Players Bulletin.
JDFMHA Live Stream Form - Underage This form shall be signed by a parent or guardian for each player under the age of consent in order to live stream an event. Live streaming must comply with JDFMHA's live stream policies. Team Managers should retain these forms for the duration of the season.
JDFMHA Live Stream Form - Adult This form shall be signed by each adult within the game play area, this is inclusive of, Coaches, Time Keepers, Bench Staff, Referees and Linesmen or anyone who may under normal gameplay enter the "Gameplay Area" in order to live stream any event. Live streaming must comply with JDFMHA's live stream policies. Team Managers should retain these forms for the duration of the season.
JDFMHA Live Stream Form - Opposing Team This form shall be signed by each player or player guardian of any opposing team visiting JDFMHA Arena's. Live streaming must comply with JDFMHA's live streaming policies. Team Managers should retain these forms for the duration of the season.

Other Manager Information

Hockey Canada Managers Manual
First Parent Meeting Outline
Team Manager Checklist
JDFMHA Blank Letterhead
Game Checklist
Glossary of Terms
Event Sanctioning Guidelines
2016-2017 Replacement Goaltender Regulations
JDFMHA Team Jersey Policy


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