Team Treasurer and Fundraising

Team Bank Accounts

On behalf of your association, please accept our thanks for stepping up to be Treasurer of your team.

To all Managers and Team Treasurers - Please review "Setting up the Team Account" below then fill out the "Team Information Sheet" below and click Submit once you are done. The form will go to the Treasurer for approval. This form must be approved by both the Treasurer and President before it can be sent to the bank to authorize your team account.  

Each bank account for Teams is identified by the Division and Team Name (for example - U11 A or U18 T1)

Setting up the Team Account

All accounts are at: Island Savings Credit Union - 2917 Jacklin Road, Victoria, B.C. V9B 3Y6

Once your team has completed the Team Information Sheet, and submitted it to the JDFMHA Treasurer at treasurer@jdfminorhockey.com.  Team information will be provided to the bank and once the bank has the required information you will be prompted to go into the branch to complete your account set up. Both signers indicated on the team information sheet need to attend the branch before the team account can be used. You will be required to provide appropriate identification. Please contact Island Savings Credit Union if you have any questions regarding acceptable identification.  The bank usually requires a day or so turnaround before they are ready for your Treasurer and a secondary signer to attend the branch and complete your account set up.  

Bank Account Rules

All JDF Minor Hockey Accounts are setup as two-to-sign. Any one person can make deposits, but withdrawals and cheques require two signatures from two of the signers on the account. If you have an emergent issue and don’t have both signers available, one of either the President, the Treasurer or VP Admin can serve as a secondary signer. Your account comes with a deposit book, and twelve cheques. The initial bank fee for use of the account is $25 per season and is covered by the association. Any additional charges incurred on the account for extra cheques, NSF fees, etc. are the responsibility of the team. By the end of April, the association and the bank will do a forced shutdown of all team accounts.

Island Savings Credit Union

Island Savings has been very supportive of our association and all staff is very helpful in this regard. It is appreciated that all our members when dealing with the bank on association business treat the staff well. If for some reason there is an issue with your account or your dealings with the branch, you contact the Treasurer for follow up.

JDFMHA Team Budget

A preliminary budget, approved by two-thirds of the parent group to be submitted to Treasurer by Nov 30th of the current season

• A final budget, approved by two-thirds of the parent group must be submitted to the Treasurer by April 14th of the current season or ten days after your last team event (whichever is later).
• All bank activities MUST be complete by the time that the final budget is received, as the account will be closed at this time

Team Budget Worksheet

JDF Team Budget Sample

Expense Cheque Request Form

Please attach any relevant receipts, email requests, program information or any other documents needed for payment. Submit to JDFMHA office 

JDFMHA Expense Reimbursement Form

Team information FORM

The information sheet needs to be completed by the team and submitted to the Treasurer (treasurer@jdfminorhockey.com) before they will be given the go ahead to set up their team account at Island Savings Credit Union.

Team Information Form

Advances for Tournament Fees

As the season begins for your respective teams, so does the process of planning for tournament play. The association recognizes that as your teams are forming, most teams do not have a lot of fundraising in place to cover tournament entry fees save for parent contributions.

With this in mind, the association will advance to any team ONE tournament fee, with the stipulation that all advances be paid back to the association by December 31 of the current season.

Please email the JDFMHA office manager at office@jdfminorhockey.com with your request with the following information:

• Team Name Payee (What organization the cheque is payable to [eg. Saanich Minor Hockey Association])
• Date Required By (As much lead time as possible please)
• Amount Required

The deadline for Tournament Advance Requests is the last Friday of October each season.

The concept behind the tournament advances is to make sure that our teams have the best start for their season. The association is able to advance these funds with working capital intended for our regular programs. Any funds NOT paid back to the association will be charged to the registered players of each team, and if necessary, added on to next year’s registration.